Paperless Office
Initially it might seem strange to come to your accountant for a paperless office system, but actually it’s not such a crazy idea. Historically accountants have been up to their necks in paperwork. But recently the profession has begun moving toward a paperless environment. So really we’re quite well placed to help you with a paperless office system for your own business!
As you’d expect, we have teamed up with an expert in the field that provides a secure filing system combined with a workflow and document sharing system. All of your business’s information can be filed electronically on a central server for any member of your staff to access from their own computer.
The user interface is Microsoft Windows based and means the application is easy and intuitive to use and with minimal staff training.
The system will not only store and file scans of paper documents, it will also file Excel files, emails, attachments, Word documents, etc, etc so they can all easily be located. The system maintains a line by line audit trail for each document so that specific actions in relation to specific documents can be tracked.
The system can use either Microsoft Access or Microsoft SQL server and is provided with a number of standard filing templates. This includes templates for accountants, solicitors, financial advisors, and general commerce. These can be used to start using the system quickly but the system is completely customizable to suit your specific business.
You can use this system whether you are a small one man business or a larger business with more than one office and two hundred staff members. The solution is very scalable.
The advantages of using a paperless office system like this are:
- Improved efficiency with better document management
- Better workflow management
- Reduced “disaster” risk
- Scalability
- Increased speed of response (no more, “I’ll just get the file out”.)
- Space saving
- Increased control
If you are interested going paperless, please contact us about our paperless office system and will can provide you with more information. Follow this link for our contact details: Acountants Essex.